House-Manager / Administrator

£50,000 DOE

 

House-Manager & Administrator.

A house manager with administration and leadership skills is required to oversee the day-to-day running of this prestigious property, including the management of a small team of nannies who provide 24/7 cover for the client's 4 children. 

Employed by an international businessman and his family, candidates must have advanced household management and proven administration and organisational skills along with an understanding of children’s educational needs, childcare and nanny responsibilities. 

Confident, positive and with a happy disposition, candidates will need to act as the lynch-pin and main point of contact, in this busy and prestigious property located in Kensington. The role would suit someone who is naturally diligent and happy to embrace a busy household work environment, focused on taking responsibility and oversight for the following areas

 

 

JOB REFERENCE

#6700

SALARY

£50,000 DOE

CURRENCY

GBP

LOCATION

London | Kensington

POSITION

House-manager / Administrator

ACCOMMODATION OFFERED

No

LOOKING FOR COUPLE

No

TYPE OF HOUSEHOLD

Family, Mansion, Professional / Philanthropist

EXPERIENCE

10 - 15 years

LANGUAGE

English

DRIVING LICENCE

Yes

PREFER NON SMOKER

Yes

VALID DBS

Yes

Roles and Responsibilities

PA & Administration duties

Working with the client, the private office and the household staff, there will be responsibility for:

  • Assist with planning of vacations, events and parties
  • Oversee shopping and provisioning to ensure agreed stock levels are maintained
  • Run errands for the principal / family
  • Review household budgets and ensure transparent and detailed accounts are maintained
  • Oversee maintenance – and ensure contractors are properly logged-in and out of the property
  • Oversee gardeners
  • Ensuring proper understanding and operation of house systems, including TV/WIFI/alarms etc
  • Candidates must be happy to step in to prepare and serve drinks/light foods if required
  • To liaise with the chef, to plan/agree weekly menus (breakfast/lunch/dinner & snacks)
  • ensure dietary requirements are understood and delivered
  • check/ensure there are always agreed items in the fridges and freezer

 

House Staff (including Nannies) & HR Management

  • Ensure the house is adequately staffed at any given time
  • Organise staff rotas (nanny/housekeeper/chef/tutors)
  • Ensure staff training and certification is up to date
  • Chair weekly meetings with house staff
  • Under the instruction of the private office, the HM will be responsible for disciplinary procedures re’ nannies & household staff
  • Review and where necessary refine the household staff set-up
  • Ensure work schedules conform to the needs of the house
  • Ensuring 24/7 cover is provided by the nannies (overseeing work rosters/holiday schedules etc)
  • Liaising with nannies to ensure they know the children’s daily schedule
  • Ensuring that the nannies work correctly and within the parameters set down by the parents
  • Ensuring that the nanny’s certification and training is up to date/valid (arranging refresher courses as needed)
  • Ensuring that H&S regulation is followed
  • If appropriate, assisting nannies with childcare duties on an ad hoc basis

 

Children related, Etiquette, Protocol & Grooming

The house manager / administrator will be expected to work closely with the nannies to ensure that they are properly:

  • Monitoring and Instilling the importance of good manners
  • Monitoring and ensuring good table manners at meal time
  • Ensuring children eat healthy, balanced meals
  • Ensuring children don’t order Deliveroo/Uber Eats without prior consent
  • Obtain daily updates from the nannies regarding the children’s behaviour and relaying feedback to parents
  • Instilling the importance of proper hygiene and good grooming
  • Ensuring that the children take responsibility for all their chores

 

Pet related

  • Overseeing and managing of pet care
  • Making sure that there is pet care in place if the client is travelling

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