Estate Manager – London, France, Italy & USA

£75,000+ D.O.E

 

Our client is based in England but spends a lot of time abroad each year.

The Estate Manager is required to manage the upkeep and smooth running of the client’s properties located in London, France, Italy & The USA. 

The role requires that all the households are maintained to the highest standard and are always ready for occupation. The Manager will be responsible for planned maintenance of the properties and building & renovations projects.

Candidates will have responsibility for hiring, training and managing the household's staff.

The role involves travelling ahead of the Principles to open up the homes, with the assistance of the resident household staff.

Candidates need to show they can exercise foresight and have the ability to fix and iron out issues quickly and without fuss, so that the family's stay is unaffected by unnecessary problems.

The client is looking for someone who is discreet and professional, previous experience in a similar role is essential as are excellent and verifiable references.

Fluently in English & French is essential for this position.

Candidates must be free to travel, sometimes at short notice.

Accommodation can be provided – depending on locations: either an apartment, hotel room or shared staff cottage.

JOB REFERENCE

#2750

SALARY

£75,000+ D.O.E

CURRENCY

GBP

LOCATION

London, Paris, S. of France, Italy and The USA

POSITION

Multi-Property Estate Manager / Chief-of-Staff

START DATE

01-Mar-2018

ACCOMMODATION OFFERED

Yes

LOOKING FOR COUPLE

No

TYPE OF HOUSEHOLD

Mansion, Professional / Philanthropist, Formal Household, Informal Household, City Based, Rural Location

EXPERIENCE

10 - 15 years

LANGUAGE

Native English, fluency in French, and some Italian would be an advantage

DRIVING LICENCE

Yes

PREFER NON SMOKER

Yes

VALID DBS

Yes

Roles and Responsibilities

HR & Staff Related

  • Staff hiring, training & managing
  • Managing staff: schedules, holidays, overtime, sick leave & payroll
  • Assisting with staff travel plans and hotel bookings and arranging visas if needed
  • Oversee staff and ensure they maintain all homes interiors & exteriors to highest standard

 

Property Management

  • Liaise with and manage/supervise outside vendors, contractors, designers  and service providers
  • Oversee renovations, repairs and preventative maintenance schedules
  • Supervise the preparation and styling of the client's homes 
  • Proven negotiating skills, we need someone who can negotiate and oversee the drafting of contracts (with the help of the client's legal team)
  • Ensure proper level of security is maintained in all properties 

 

Administration 

  • Managing petty cash and reimbursements
  • Overview of works done against invoices submitted / approving for payment
  • Managing the moving in & out of properties
  • Prepare and submit daily/weekly reports
  • Oversee and maintain inventory of valuables
  • Ability to provide concierge/boutique hotel style service(s) services using established black book 
  • Proper upkeep of “Properties How-To Manuals" & "family preferences" 

 

Accommodation

Accommodation is provided when the employee is travelling outside of London

Entry Requirements

Candidates must be:

  • Excellent problem solvers
  • Extremely discreet and show they are mindful of their employer's privacy
  • Excellent communicators
  • Honest and transparent, diplomatic and with a pleasant personality 
  • present excellent checkable references 
  • A minimum of 10 years experience in similar roles and candidates must show longevity in present and/or previous role(s)
  • An exceptional, proven career path, in respected households or deluxe hospitality environments
  • Native English and Excellent spoken French - Italian an advantage

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