PRIVACY POLICY

Welcome to the privacy policy of Green Baize Door Limited.

What this POLICY covers

We respect your privacy and are committed to protecting your personal data. This privacy policy will explain how we look after your personal data and how the law protects you.

It is important that you read this privacy policy, together with any other privacy policy or fair processing policy we may provide in the future when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies but is not intended to override them.

We keep our privacy policy under regular review. This version was last updated in June 30^th 2018.

who we are

Green Baize Door Limited is the data controller (collectively referred to as “we”, “us” or “our” in this privacy policy) and responsible for your personal data.

If you have any questions about this privacy policy or our privacy practices, please contact us in the following ways:

Email address: Enquires@GreenBaizeDoor.com

Telephone number: +44 (0)7711-985-185

HOW YOU CAN MAKE A COMPLAINT

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

WHAT data we collect about you

Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may process different kinds of personal data about you which is defined as follows:

• Identity Data includes: first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender;
• Contact Data includes: billing address, home address, email address and telephone numbers;
• Financial Data includes: bank account and payment details;
• Transaction Data includes: details about payments to and from you and other details of services you have purchased from us;
• Technical Data includes: internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website;
• Usage Data includes: information about how you use our website, including pages visited;
• Marketing and Communications Data includes: your preferences in receiving communication from us;
• Special Categories of Personal Data this may include DBS checks that show criminal convictions and offences, or DVLH which shows driving convictions and point status. We will collect this data only if you have applied for a job through us and we need to vet you on behalf of our client.

We may also collect Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may be unable to perform the contract we have or are trying to enter into with you (for example, to provide introduction to candidates for a role you wish to fill, or help you find a new job). In this case, we may have to cease working with you; but we will notify you if this is the case at the time.

Please inform us of changes in your data

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

How WE COLLECT your personal data

Whenever you interact with us, we collect data.  Sometimes you provide us with data, sometimes data about you is collected automatically.

Here is how and when we do this:

• You visit any page on our website;
• You sign up to our newsletter & blogs on our website;
• You contact us via email, telephone or postal mail;
• You instruct us to provide services;
• You register with us as a job seeker;
• You opt in to marketing communications;
• You interact with us on social media sites, including Linked-In or Twitter;
• You register for job alerts on our website.

 

 

We may also receive your personal data from the following third parties:

• UK Government approved bodies, when we seek: DBS Enhanced, Standard and Basic Disclosures, Passport Validation, ID Checks and Overseas Criminal checks;
• UK DVLA, to verify your driving licence status;
• (Your) previous employers, for verification of work history and/or written references;
• (Your) peers, for verification of work history and/or written references;
• (Your) place(s) of education, for verification of qualifications.

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you;
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
• Where we need to comply with a legal obligation;
• Where you have given us

Purposes for which we will use your personal data

We have set out below, in a table format, a description of the ways in which we can use your personal data, and which of the legal bases we rely on to do so.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity	Lawful basis for processing
To register you as a new client	To perform a contract with you
To provide services to you	To perform a contract with you
To collect and recover money owed to us	To pursue our legitimate interest
To manage our relationship with you	To perform a contract with you To comply with a legal obligation
To administer and protect our business and our website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	To pursue our legitimate interests To comply with a legal obligation
To vet job candidates	To pursue our legitimate interests To perform a contract with you
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences	To pursue our legitimate interests
To suggest job candidates or job vacancies to you	To perform a contract with you
To make suggestions and recommendations to you about goods, services or job opportunities that may be of interest to you	To pursue our legitimate interests
To send you vacancy alerts if you have subscribed to them	You have given us consent.
To share feedback between employers and job candidates	To pursue our legitimate interests To perform a contract with you

 

Promotional offers from us

You will not receive marketing communications or promotional offers from us.

Third-party marketing

We will not share your personal data with any third party for marketing purposes.

Opting out

You can ask us to stop sending you messages or information about the services we provide by contacting us at any time via: Enquires@GreenBaizeDoor.com

Cookies

Our website uses two types of cookies; functional and tracking.

Functional cookies are required to ensure that the website runs smoothly and disabling your cookies could result in unintended experiences throughout the site.

Tracking cookies will monitor your use of the website but won’t collect any personal or identifiable information. These help us to improve and understand user journeys around the website to deliver a better user experience.

By agreeing to our Privacy Policy, you are allowing us to use tracking cookies during your visit.

WITH WHOM WE MAY SHARE your personal data

We may share your personal data with the parties set out below:

• Employers: if you are a job seeker and you have agreed to apply for a vacancy with the employer;
• Jobseekers: if you are an employer and instruct us to introduce you to job seeker(s);
• Service providers: these are companies or persons who provide IT and system administration services to us;
• Professional advisers: including lawyers, bankers, auditors and insurers based in the UK who provide consultancy, banking, legal, insurance and accounting services to us;
• Third parties with whom we might share personal data, for example government bodies including police agencies or credit referencing agencies or any other services used to vet candidates.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

WHERE YOUR DATA WILL BE LOCATED

We do not transfer your personal data outside the European Economic Area (EEA), unless you are an employee applying for a position located outside of the EEA.

HOW WE KEEP YOUR DATA SAFE

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

FOR How long WE will use YOUR data

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.

We keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes and to be able to respond to any legal claims that are served with the six-year limitation.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

In some circumstances you can ask us to delete your data: see [your legal rights] below for further information.

In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:

• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
  • If you want us to establish the data’s accuracy.
  • Where our use of the data is unlawful, but you do not want us to erase it.
  • Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
  • You have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.

 

• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us at enquires@GreenBaizeDoor.com

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

THIRD PARTY LINKS

This website includes links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.